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Less Admin HQ

For personal trainers

Spend your time coaching, not typing check-in replies and rebuilding programs.

For independent personal trainers and online coaches.

Or read the free guides first

Works with the AI you already use

Not affiliated with or endorsed by these companies. Names and logos belong to their owners.

The problem

Sound familiar?

  • Sunday nights disappear into client check-ins.
  • Every new client means building a program from a blank page.
  • You know who is slipping, but only after they have already gone quiet.
  • Admin tasks like invoicing, scheduling, and reminders eat into session time.

The fix

Tasks you can hand to AI

Each one is a step-by-step routine you can reuse, not a one-off question. You check everything before it goes anywhere.

  1. 1

    Check-in triage

    Paste a week of client check-ins. Get a priority list, flags for anyone who needs a call, and reply drafts.

    Saves ~2 hrs a week (est.)

  2. 2

    Intake to program draft

    Turn an intake form into a four-week program draft that you edit and approve.

    Saves ~1 hr per client (est.)

  3. 3

    Lapsed-client nudges

    Get a list of clients who have gone quiet, with a short personal message for each.

    Saves ~30 min a week (est.)

  4. 4

    Session notes cleanup

    Turn rough session notes into a tidy client log and next-session plan.

    Saves ~1 hr a week (est.)

Free step-by-step guides

RSS

Courses and tools

Go further

Self-paced courses and tools that pick up where the free guides leave off. Sold on Gumroad.

Gumroad$99

More Clients, Same Hours

A 30-day Claude challenge for personal trainers and coaches. Add client spots without adding admin hours: programming, content, client ops, and retention, all inside your scope of practice.

Free download

Free: 5 copy-paste AI prompts for personal trainers

Instant download. You’ll also get the Less Admin letter: plain-English AI guides for personal trainers, no tech skills needed.