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Free for personal trainers

Count your admin hours

Six jobs eat a trainer’s week. Enter how long each took you last week and see two numbers: your admin hours a week, and what they cost you a year at your own session rate. It takes about two minutes.

Step 1. Minutes last week

Add the time, don’t guess. Leave a job blank if you didn’t do it.

Writing and adjusting client training plans

Weekly check-ins, progress notes, follow-ups

Replies to texts, emails and DMs

Planning, writing and posting for your business

Bookings, reschedules, cancellations, waitlists

Invoices, late payments, payment reminders

Step 2. Your session

What you charge for one session

Most sessions run 60

52 by default. Lower it if you take weeks off.

Step 3. Your results

Enter your minutes above and your numbers appear here.

Your numbers stay in your browser. Nothing on this page is sent anywhere. Time saved is not measured here, and what you free up depends on how much of this work you do.

Free download

Next: win back a quiet client

Once you know where the hours go, here is one job to get back. Six signs a client is drifting and three short messages for day 3, day 7 and day 14. Ten pages, sent by email after you confirm. You’ll also get the Less Admin letter: plain-English AI guides for personal trainers.

Keep it

Prefer paper or a spreadsheet?

The same six jobs as a printable worksheet, plus a spreadsheet that does the math and marks your biggest job (Excel, works in Google Sheets). Both are free on Gumroad.

Download the worksheet and spreadsheet (opens in a new tab)